This draft describes the planned handling for the event portal. Organizers must review and finalize it before registration opens.
When registration opens, the portal may collect a participant’s name, email, phone number, city, province, age, institution, role, skills, experience level, participation type, team details and preferred challenge area. Payment confirmation may include a transaction reference, payment date, amount and an optional image of the receipt. The form should not collect card numbers, bank passwords or unrelated documents.
Information is used to review applications, confirm manual payments, manage event access, support event-day check-in, handle project judging and issue eligible certificates. Private admin records are intended to be visible only to authorized event staff.
Participant records are planned to use the Site’s D1 database. Payment images, if enabled, are stored privately in R2 and served only to authorized reviewers. Participants can ask organizers to correct or remove their information through the contact page. A retention schedule and contact address must be added by organizers before registration opens.